Registered programs: Hairstyling

Upcoming program dates:

• January 6, 2026 - November 7, 2026

• March 10, 2026 - December 26, 2026

• May 5, 2026 - February 20, 2027

• July 7, 2026 - April 24, 2027

• September 9, 2026 - June 26, 2027

• November 10, 2026 - August 28, 2027

Refund Policy, Attendance Policy and Sexual Violence Policy

As a Private Vocational Institute, we are required to provide the policies below (Refund Policy, Attendance Policy and Sexual Violence Policy) on our website. All relevant policies detailed below can also be found in your Student Handbook.

TUITION REFUND POLICY

When required a refund will be issued within 30 days from the day the student contract is terminated or if terminated by the Institute, as specified in an order of the Director. The refund is payable to student or lender unless the payment was received from a government, agency or person other than the student, in which case any refund of the tuition will be paid to the government, agency or other person. 

Deposit is non-refundable. Student kits and textbooks are non-refundable once the student receives them and the kit is opened.

TUITION REFUND GUIDELINES

As per Aveda Institute Student Agreement (as Prescribed under Manitoba regulation 237/02)

REFUNDS TO STUDENTS

26 A private vocational institution must refund all money received or realized in respect of a student being enrolled in a program of instruction it provides if

(a) The registration of the registrant to operate the institution is cancelled; or

(b) The institution

(i) Ceases to provide instruction in the program while the student is still enrolled, or

(ii) Expels the student without cause.

PROVIDING TRAINING WITHOUT REGISTRATION

27 A person who provides a program of instruction before being registered as a registrant must refund all fees that have been paid in respect of the vocational training.

REFUNDS RE ACTIONS OF STUDENTS

28 (1) Subject to section 16 of the Act, the private vocational institution must refund the following fees:

(a) if the student ceases to be enrolled before the start date of the program, all money received or realized in respect of the program except any non-refundable fees specified as required under sub clause 11(1)(d)(iv);

(b) if the student ceases to be enrolled after the start date of the program, the percentage of paid tuition fees set out in first column of the following table based on the percentage of the program completed by the student at the time the student ceases to be enrolled as set out opposite in the second column:

28(2) in determining the percentage of the program completed at the time the student ceases to be enrolled,

(a) Each assignment and each hour or class in a program of instruction is of equal value; and

(b) A student is deemed to have attended every regularly scheduled hour of instruction or, in the case of a program provided by correspondence or other means, to have submitted each regularly scheduled assignment until the day immediately before the date the student ceases to be enrolled.

REFUND OF MATERIALS FEE

29(1) Subject to subsection (2), a private vocational institution must refund any materials fee when a student rescinds their contract under section 16 of the Act or when a student ceases to be enrolled in the program of instruction if the student returns the materials to the Institution

(a) Within 10 days after ceasing to be enrolled in the program; and

(b) In substantially the same condition as the materials were in when they were received by the student.

29(2) a materials fee is not refundable for materials that (a) are personal use items; or (b) have been removed from their packaging.

29(3) for certainty, a digital version of a book or text is eligible for a refund if the code used to access its contents has not been used.

NON-REFUNDABLE FEES

30 except as provided under section 16 of the Act, a student is not entitled to a refund of

(a) a registration fee; or

(b) In the case of an international student, the international student administration fee under subclause 11(1)(d)(v) of their student contract.

WHEN STUDENT CEASES TO BE ENROLLED

31 under this regulation, a student ceases to be enrolled in a program of instruction on the earliest of the date that

(a) The private vocational institution

(i) Receives the student’s written notice of withdrawal from the program of instruction,

(ii) Cancels the student’s enrolment under section 32, or

(iii) expels the student from their program of instruction; or (b) the student (i) exceeds the number of absences allowed under the private vocational institution’s attendance policy, or (ii) graduates from the institution.

CANCELLATION OF ENROLMENT OF INTERNATIONAL STUDENTS

32 A private vocational institution that receives written notice that a prospective international student is unable to obtain entry into Canada

(a) Must

(i) Not enroll the student in a program of instruction, or

(ii) If the student is enrolled, cancel the student’s enrolment within five days after receiving the notice; and

(b) Must refund any money received from or on behalf of the student.

PAYMENT OF REFUNDS

33(1) Subject to subsection (2), if a student is entitled to a refund from a private vocational institution, the refund must be paid directly to the student.

33(2) if a student is entitled to a refund and the institution received any payment of the student’s fees from a government program, an agency or a person other than the student, the institution must pay the refund, on the student’s behalf, to the government, agency or other person.

33(3) the institution must issue a refund payment within 30 days after the refund becomes payable.

ATTENDANCE POLICY

Time management is an important skill during your time as a student, but also once you start your career. In order to prepare you for your future career, we strongly encourage students to arrive early and attend classes consistently.

In order to successfully graduate the program you must complete the minimum hours requirements. Adhering to the following guidelines will help to ensure that you meet the necessary academic and minimum hours requirements of 1400 hours to successfully complete the program on time.

Clocking in/out

In order to complete your program, you must complete the required 1400 hours governed by your province. The Institute can only issue hours that are properly documented, therefore clocking in and out is extremely important. Students are required to clock in when arriving to school and at the end of the day and it is strictly prohibited for a student to sign in for another student. Each student is responsible for their own time management. A half-hour (30 minutes) will automatically be deducted for lunch.

You are responsible for monitoring your program hours and reporting any discrepancies. Any required adjustments to your hours must be confirmed and reported to the Registrar’s office using an “Hours Adjustment Form”. The Registrar will then confirm your hours with the recorded attendance and will adjust accordingly. Requests for

changes cannot be backdated unless proof of arrival/departure time accompanies the request. See Registrar’s office for more information.

Generally students will have up to 30 minutes after class end in order to wrap up their day. In the event that you are required to stay later or arrive earlier, you must obtain approval from your Educator and notify the Registrar in order for the time to be used towards program hours. Regular audits of clock-ins and out are made to ensure that there is no manipulation or abuse of the check-in system.

Attendance Requirements

Students are expected to fulfill a total of 1400 hours by the end date outlined in their program agreement, with no more than a 10% allowance for missed hours. Exceeding this limit will lead to automatic withdrawal from the program.

Notification of Absence or Lateness

In order to maintain our education and service standards, if you will be absent or late please notify the Institute by (8:45am on T/F/S and 10:45am on W/R) by phone/voicemail at the front line (204)452-7380 Ext. 1 so that we are able to make any necessary accommodations and inform your Educator in a timely manner.

In order to minimize disruption for your classmates and to maintain time-management, you may not be permitted to join class under Educator discretion if you arrive past the class start time (9:00am, T/F/S and 11:00am, W/R) without prior approval such as an approved late arrival form. If this occurs, this will result in missed hours for that day unless admittance is granted at your Educator or Registrar’s discretion.

Time management is extremely important, and the Institute promotes good habits in order to set students up for success in the workforce. Because of this, if a student arrives past the class start time, the attendance policy is strictly enforceable and the student will not be able to join class for the day except under Educator exception. The progressive disciplinary policy will come into effect (Page 52) after an initial verbal warning. If students find themselves having difficulties creating good habits, please meet with your Educator, Student Liaison or Registrar to discuss an improvement plan that we can assist any student to put in place to promote healthy habits.

Absences

Undocumented Absence

An undocumented absence occurs when a student does not provide appropriate documentation for all/portion of a day. Undocumented absences invite challenges for guests, students and staff and impact our ability to meet our Standards.

Documented Absence

This absence is documented and approved. A documented absence does not excuse hour requirements as Hairstyling is an hours-based program and all students require 1400 hours in order to complete. However, with appropriate documentation students will be able to take any missed tests/ quizzes.

Appropriate documentation includes, but is not limited to, the following:

• Previously approved Request Day Off form

• Previously approved Request Early Release/Late Admittance form

• Doctor’s note dated for the date(s) missed that must be presented upon student’s return in order to be accepted

• Days off assigned by the Institute

• Other documentation may be requested/accepted by location for other scenarios not listed above

  
  

Approved Time Off

Similar to working in a salon we require adequate notice and approval for any changes to your schedule in order to best serve your guests and minimize disruption for your peers.

If a student must leave early or arrive late (for example doctor’s or dentist’s appointment) a request for early release or late admittance form should be filled out at least one week before the day. If you are going home sick, an early release form should be filled out and signed by your educator and registrar.

If a student requires a day off, we recommend that you submit a request 2 weeks prior to the date to improve the chances of having it approved. If a request is submitted with less notice we will do our best to accommodate. Once a student has been approved for a day off, the student’s chair will be closed, and no appointments will be booked.

All request forms can be picked up from the Registrar. These requests are approved based on reason for request, previous attendance, and curriculum missed. Please note that there is no guarantee that the requests will be granted.

Holiday Season

During the holiday season students will experience the busiest time in the salon industry. In order to manage requests, students are required to submit any requests for time off by the holiday time off deadline. Last minute requests may not be approved to accommodate guests.

Missed Time

Student’s attendance will be evaluated on an ongoing basis to ensure that they are in line with the hours requirements. The maximum amount of time that can be missed due to PVI regulations is 10% of the entire program. Every student must achieve the required 1400 hours by the contract end date in order to graduate from the Program.

Making Up Curriculum
It is the student’s responsibility to make up any theory work missed during an absence. If the student would like assistance with this they are to discuss with their educator directly, or request additional assistance from the Registrar.

Making Up Hours
While event opportunities do exist to accumulate additional hours, they may not be sufficient to make up significant amounts of missed time. If you do not meet the required amount of hours by your graduation date, we are unable to guarantee that space will be available for you to stay to make up the missed time so it is highly encouraged that you manage your time efficiently at the Institute.

Over Contract End Date
At any time throughout your program if you anticipate that you will not complete the hours requirement by the end date specified on your contract please speak with the Registrar. 

Hours made up post-graduation date will be subject to a strict timeline, based on space and availability within the Institute. Students should ensure they are available to complete their hours, as they will generally be scheduled immediately after the student’s contract end date or prolonged at the Director’s discretion. 

Additional fees apply for days after the contract end date. The rate for additional time to make up days past the contract end date is double the pro-rated daily tuition fee. During this time the student must still abide by all policies and procedures within this handbook.

Funding Notification
It is the school’s responsibility to notify any funding providers should the student’s attendance not be within the expectations of the school or the expectations of the funding provider. Arriving late and missing days, whether excused or not, may affect the student’s funding. If you are on funding and are low on hours ensure that you are in communication with your Registrar and your funding provider to develop a plan to make up hours.

We are required to notify funders should you not complete the program by the contract end date.

Program Abandonment
If a student is absent for more than the allowable amount of consecutive school days without proper notification and appropriate documentation the student will need to meet with a review board to determine if they are eligible to continue in the program, otherwise they will be treated as a program abandonment. The amount of allowable days may be less at the discretion of the Director depending on the student’s status, previous absences, technical ability, and curriculum missed.

If a student is absent for 8 consecutive school days without proper notification and documentation the student will need to meet with a review board to determine if they are eligible to continue in the program, otherwise they will be treated as a program abandonment.

SEXUAL VIOLENCE POLICY

1. Purpose

Aveda Institute Winnipeg is committed to creating a safe, respectful, and inclusive learning environment. Sexual violence in any form is unacceptable and will not be tolerated within our community. This policy outlines our commitment to prevention, awareness, reporting, support, and accountability in accordance with The Sexual Violence Awareness and Prevention Act and the Private Vocational Institutions Regulation (142/2023).

2. Definitions

Sexual Violence includes any sexual act or act targeting a person’s sexuality, gender identity, or gender expression that is committed, threatened, or attempted against a person without their consent. It includes, but is not limited to:

• Sexual assault

• Sexual harassment

• Stalking

• Indecent exposure

• Voyeurism

• Sexual exploitation

• Distribution of intimate images without consent

Consent means the voluntary, ongoing, and affirmative agreement to engage in sexual activity. Consent cannot be obtained through coercion, manipulation, or from someone incapacitated due to intoxication, sleep, or other conditions.

3. Scope

This policy applies to all members of the school community, including students, staff, faculty, contractors, and visitors. It covers incidents that occur:

• On school property

• During off-campus school-related activities

• In online and digital spaces connected to school community members

4. Policy Development & Consultation

This policy has been developed and will be reviewed in consultation with students and staff. All students and staff were emailed a draft of the Sexual Violence Policy and invited to provide feedback. Reviews will occur at least once every four (4) years, or sooner if required by law or institutional need.

5. Awareness & Training

Aveda Institute Winnipeg will:

• Provide students with this policy at the time of contract signing

• Post this policy publicly on the school website

• Ensure staff, faculty, and students receive regular training on preventing and responding to sexual violence

Initiatives such as orientation, online learning sessions, and other forums may be used individually or in combination to facilitate training. AIW strives to raise awareness and contribute to the prevention of sexual violence. By sharing content on social media and our website yearly in April, Sexual Assault Awareness Month, we aim to support our community affected by sexual assault and raise awareness and education.

6. Prevention & Support Services

AIW is committed to preventing sexual violence and supporting those affected. Support services include:

• Academic and workplace accommodations

• Counseling referrals

• Guard Me Support Program

• Safety planning

• Referrals to external crisis and health services

External Resources:

• Klinic Sexual Assault Crisis Line: 1-888-292-7565

• Winnipeg Police Service Emergency: 911

• Manitoba Health Links: 1-888-315-9257

• Health Sciences Centre, Emergency Department: (204) 786-8631

• Sexual Assault Nurse Examiner (SANE): Available 24/7 (204) 787-2071

• Mount Carmel Clinic: (204) 582-2311 – Culturally inclusive health and counseling

• Ka Ni Kanichihk – Heart Medicine Lodge: (204) 953-5820 – Support for Indigenous women

• Domestic Violence Crisis Line: 1-877-977-0007

• Deaf Access Counselling TTY: 204-784-4097

Culturally Responsive and Survivor-Centred Approach:

Aveda Institute Winnipeg recognizes that sexual violence disproportionately affects specific populations, including Indigenous peoples, racialized communities, LGBTQ2S+ individuals, and persons with disabilities. We are committed to:

• Ensuring that policies, procedures, and supports are culturally sensitive and trauma-informed

• Considering the perspectives of those most vulnerable to sexual violence

• Removing systemic barriers that prevent equitable access to reporting and support

• Upholding survivor autonomy and choice in reporting, support, and academic or workplace accommodations

7. Reporting & Complaint Procedures

Individuals who experience or witness sexual violence have the right to:

• Disclose their experience without making a formal complaint

• File a formal complaint to initiate an investigation

Confidentiality: Information will be kept as private as possible, with limits when there is a safety risk or legal obligation to report.

Process:

• Report (verbal or written) may be made to Karyn Sinopoli, Executive Director

• The individual will be provided with support and options

• Formal complaints will be investigated promptly, fairly, and with due process

• Retaliation against anyone who makes a disclosure or complaint is strictly prohibited

Outcomes: May include educational measures, disciplinary action, or termination of enrollment/employment, depending on the severity of the conduct.

8. Transparency & Accountability

The school will provide annual reporting on sexual violence prevention and response activities. Reports will include the number of disclosures and complaints, supports provided, and educational initiatives, while maintaining confidentiality.

9. Accessibility

This policy is available in plain language on the school website in the footer under the PVI Requirements link, and the Student Handbook link. The printed version is available in the hallway outside the student lunch room on the Student Board and Health and Safety Board. The policy is included in the Student/Staff Handbook for review at any time. Copies are available in print and alternative formats upon request.

10. Related Policies

This policy should be read alongside related policies, including:

• Harassment, Discrimination & Violence Policy

• Student Code of Conduct

Program fees:

APPLICATION FEE: $225.00
TUITION: $13,500.00
TRAINING COMPLETION FUND: $67.50
STUDENT KIT AND LAB: $6,450.00*

TOTAL PROGRAM INVESTMENT: $20,242.50
*Including applicable taxes. Student kit includes digital textbooks, physical textbooks are optional. Physical textbooks are an additional cost of $250.00 for the full set. 

Prices are subject to change. $250 Deferral Fee required for change of start date once contract is signed.

All of the Aveda Institute’s Policies and Procedures can be found in the Student Handbook.